Position: Operations Coordinator

Department: Operations / Administration

Reports To: Management

Role Summary

We are looking for a highly organized and detail-oriented Operations Coordinator to support the daily operations of the company. The candidate will be responsible for handling tasks related to accounting, HR, purchasing, administration, and overall operational coordination to ensure smooth workflow across all departments.

Key Responsibilities

1. Accounting Tasks

Record and update daily sales, expenses, invoices, and receipts.

Maintain petty cash and payment records.

Follow up on pending payments and supplier invoices.

Prepare financial reports (P/L, Balance Sheet, Cash Flow) and summaries.

Perform bank reconciliation and ensure records are accurate.

Prepare and submit quarterly VAT filing.

Assist external auditors by providing required documents and reports.

Submit Tamkeen monthly subsidies and follow up on related requirements.

2. HR Tasks

Maintain employee files, contracts, CPR copies, and employee records.

Track attendance, leaves, absences, late arrivals, and staff movements.

Support recruitment, interviews, selection, and onboarding of new employees.

Deal with government authorities and platforms such as LMRA, SIO, Tamkeen, and Sijilat.

Prepare payroll sheets and calculate overtime, deductions, allowances, and final settlements.

Ensure all HR documents and employee records are properly filed and updated.

3. Purchasing Tasks

Receive purchasing requests from different departments.

Coordinate with suppliers for deliveries, invoices, and payment terms.

Monitor stock needs and ensure required items are ordered on time.

Follow up on delayed deliveries, missing items, or supplier issues.

Maintain proper records of purchases and supplier contacts.

Qualifications

Bachelor’s Degree or Diploma in Accounting is required.

Minimum of 2 years of experience in accounting, administration, HR, purchasing, or operations.

Good knowledge of Microsoft Excel, Word, and basic accounting systems.

Strong organizational and multitasking skills.

Ability to work under pressure and meet deadlines.

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