Job Responsibilities – Invoice & Billing Accounts Expert (Excel & Manpower Calculation)

Position: Invoice & Billing Accounts Expert

Key Responsibilities

– Prepare accurate monthly manpower invoices based on approved timesheets and Purchase Orders (POs).

– Verify employee attendance, working hours, overtime, and leave records before billing.

– Calculate manpower charges according to agreed hourly, daily, or monthly rates.

– Ensure all invoices comply with contractual terms and customer requirements.

– Track PO values, billing progress, and remaining PO balances.

– Prepare billing summaries, customer statements, and supporting documentation.

– Maintain employee, customer, project, and billing records in Microsoft Excel.

– Develop and maintain Excel templates, formulas, dashboards, and reports for billing and invoice tracking.

– Reconcile invoices with timesheets, contracts, and payment records.

– Calculate VAT and ensure compliance with Saudi Arabian financial regulations.

– Coordinate with HR, Operations, and Project teams to resolve billing discrepancies.

– Monitor outstanding invoices and follow up on collections with customers.

– Generate monthly revenue, billing, and financial reports for management.

– Ensure data accuracy, confidentiality, and proper documentation of all billing records.

– Continuously improve billing processes and automate calculations using advanced Excel functions.

Required Skills

– Advanced Microsoft Excel (Pivot Tables, XLOOKUP, INDEX-MATCH, SUMIFS, IF formulas, dashboards).

– Strong knowledge of manpower billing, timesheet management, and invoice preparation.

– Experience in PO tracking, customer billing, and account reconciliation.

– Understanding of VAT regulations in Saudi Arabia.

– Excellent analytical, numerical, and problem-solving skills.

– Strong attention to detail and accuracy.

– Good communication and coordination skills.

Preferred Qualifications

– Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

– 3–5 years of experience in manpower billing, invoicing, or accounts, preferably in Saudi Arabia.

– Experience with ERP systems is an added advantage.

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