EXECUTIVE SECRETARY

Job Description:

We are looking for a highly organized and proactive Executive Secretary to support our daily office operations in Riyadh. The ideal candidate must be detail-oriented, capable of handling multiple administrative tasks efficiently and can converse both in English and Arabic languages.

Key Tasks and Responsibilities:

• Coordinate and manage daily office operations and administrative tasks

• Coordinate the end-to-end mobilization process for new hires

• Knowledgeable of visa processing, medicals, and onboarding documentation and coordination.

• Knowledgeable of Iqama Renewals, Annual Company Health Insurance Renewals, Passport Expiry and Renewals and other employees’ records.

• Book domestic and international flights, ensuring adherence to company travel policies and budgets.

• Handle general administrative tasks, including drafting correspondence, managing incoming calls, and greeting visitors in a professional manner.

• Maintain employees’ records and documentation updated in a timely manner.

• Manage office supplies, vendors, and service providers

• Ensure the office environment is organized and professional at all times

• Schedule interviews, meetings, prepare agendas, and take minutes (when required)

Requirements:

• 4 to 5 years of proven experience as an Executive Secretary, Office or HR Coordinator, or similar role.

• Ability to work independently and handle confidential information

• Strong organizational and time-management skills

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

• Excellent communication skills (written and spoken)

Key Competencies:

• Excellent organizational and time-management skills with the ability to prioritize tasks.

• Proactive problem solver with attention to detail.

• Trustworthy and able to handle confidential information.

• Strong numerical aptitude for handling cash or budgets.

Please send your CV to the email address:

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