An office assistant’s responsibilities include managing administrative tasks like answering phones, greeting visitors, scheduling meetings, and handling correspondence. They are also responsible for maintaining office supplies, organizing and filing documents, and assisting staff with general clerical duties and errands.

Administrative and clerical duties

Answering and directing phone calls, taking messages, and handling general inquiries

Greeting visitors and assisting with front desk duties

Managing incoming and outgoing mail and correspondence

Filing, scanning, and organizing physical and digital documents

Performing data entry and maintaining records or spreadsheets

Typing documents, reports, and other materials

Scheduling and organization

Scheduling appointments and meetings

Maintaining calendars and organizing schedules for staff

Coordinating office events and maintaining communal spaces

Assisting with travel arrangements and itineraries

Office management

Keeping inventory of office supplies and ordering new materials as needed

Ensuring the office is tidy and organized

Managing and maintaining office equipment

Distributing mail and packages

Support and miscellaneous tasks

Providing general administrative support to staff members

Assisting with basic bookkeeping or light accounting duties

Helping new employees get settled

Running general errands as needed